Key Customs Clearance Process for Importing Machinery in Poland

According to the implementing regulations of the EU Union Customs Code (UCC) effective from 2025, Poland's policies on industrial...Equipment ImportsimplementationPre-declaration + physical inspectionDual-track system. The typical customs clearance process is divided into three stages:

• Preliminary review stage (3-5 working days)
  • Submit the electronic version of the technical parameter document.
  • Verify the validity of CE certification (note the new cybersecurity certification requirements added in 2025)
• Declaration phase (1-2 working days)
  • The deadline for submitting complete customs declaration documents has been shortened to 48 hours before the arrival of the goods.
  • Polish customs implements measures on mechanical equipment10% sampling rate
• Release Phase (Real-Time)
  • Electronic release instructions cover 85% of compliant declared goods.
  • Special equipment must undergo technical verification by the local customs.

Key Policy Changes in 2025

The latest announcement from the Polish Customs Headquarters indicates that machinery and equipment imports will face three major adjustments:

• Tariff Adjustment:Under CN8483, the tariff on transmission components has been reduced from 4.7% to 3.9%.
• Document requirements:It is recommended to verify through the following methods:It must includeHS Code Corresponding Production Process Description
• Inspection criteria:Introduce the EU unified machinery safety database verification mechanism

Typical Customs Clearance Exception Handling Plan

Customs seizure cases of mechanical equipment in Poland over the past three years indicate that 82% of the issues are concentrated in three areas:

• HS Code Dispute (Case Study)

  A certain laser cutting equipment was initially classified under HS Code 8456 (laser processing equipment) instead of 8515 (cutting equipment), resulting in a 5.2% tariff discrepancy. By submitting a video demonstration of the equipment's processing principles, the HS code was ultimately corrected.

• Technical certification expired (case)

  A CNC machine was detained at the port for 17 days due to its CE certification not covering the supplementary clauses of the EMC Directive, which will become mandatory in 2025. The clearance was completed by urgently processing a temporary Declaration of Conformity (DoC).

• Declaration Value Discrepancy (Countermeasures)
  • Prepare complete trade chain supporting documents.
  • Provide the procurement invoices for the main components of the equipment.
  • Apply for a third-party price pre-ruling.

Professional Agency Service Value Matrix

High-quality customs brokers should possess the following core competencies:

• Real-time Regulatory Tracking SystemSpecial requirements covering 16 regional customs in Poland
• Emergency response networkTechnical document rectification can be initiated within 24 hours.
• Tariff Optimization Solution RepositoryClassification strategy covering 12 types of equipment
• Localization service teamPolish Technical Documentation Specialist